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Contractor communication and support for recruitment agencies

Keep contractors informed without adding to your team's workload

Contractor queries, payment updates and routine chasers can quickly become another job for your consultants and back-office teams.

Sapphire combines Quartz technology with direct contractor support to keep information moving. Contractors get the updates and answers they need directly, while your agency keeps visibility without having to manage every interaction.

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Keep contractors informed at every stage

Automated timesheet reminders

Quartz helps keep timesheets moving with automated chasers and notifications, reducing the time your team spends following up on submissions and approvals.

Connected information

Quartz keeps contractor and agency information connected, giving your team visibility without relying on manual updates or duplicated communication.

Multi-channel contractor support

Contractors can contact Sapphire by phone, email or WhatsApp, making it easier to get help in the way that suits them.

Dedicated agency support

Your agency has a consistent point of contact who understands your account, helping questions and escalations get resolved without unnecessary handovers.

Direct contractor support

If you use Quartz as part of our wider contracting services, your contractors can come directly to Sapphire with queries, reducing the number of payroll and payment questions your team has to manage on their behalf.

Reduce the contractor admin landing with your agency

Your team shouldn’t have to act as the middleman between contractors and the people managing their pay.

We use automated communication, connected data and direct support to handle routine updates and queries at source. That means fewer emails to forward, fewer payment questions to chase and less time spent finding information that’s already available.

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Communication built into the contractor workflow

The right information reaches the right person at the right time, without your team having to move it manually.

Timesheet due Automated reminder
Timesheet submitted Status visible
Approval required Client notification
Payment approaching Pre-payment SMS
Contractor has a question Direct Sapphire support
Agency needs visibility Quartz / dedicated account team

Responsive support when people need it

98%Of emails answered the same day
12+Years supporting recruitment businesses
500+Agencies across the UK
£700m+Annual turnover
10,000+Contractor payments processed each week
100,000+Contractors supported
102+Countries supported
£1m+Paid in contractor bonuses since 2024
20%Year-on-year contractor growth
Top 5UK Umbrella/CIS market share

Sapphire is a trusted, compliance-first partner. Alex is always on hand, respectful of our preferred ways of working and quick to resolve queries and payment issues. As umbrella legislation changes, their audit-ready approach and clear, timely communication give us and our contractors real confidence.

Sophie Anderson, Associate Director, Venn Group

I have worked with Sapphire for a number of years and have consistently found their service and attention to detail in account management to be exceptional. The team resolves any issues quickly and, no matter how busy they are, always take the time to speak with customers and clients. That level of dedication goes a long way. I would highly recommend Sapphire.

Jim Fleming, Director, Buildforce Solutions

I’ve worked with Sapphire for years and brought the relationship over to my own agency. They register temps quickly, keep us updated throughout and make sure they’re paid reliably each week. Any issues are resolved swiftly, allowing me to focus on placing temps with complete confidence. Jake’s guidance was also invaluable when launching my business, and the whole team consistently goes the extra mile. I see Sapphire as an extension of my accounts department and couldn’t recommend them highly enough.

Luke Lysandrou, Director, LLC Recruitment

We’ve worked with Sapphire for over a year and have found them an excellent company to deal with. The Quartz system is easy to use, but what really stands out is their proactive customer support and willingness to listen, adapt and accommodate the specific requirements of our business. Ray, Shauna and the wider team are responsive, practical and genuinely great people to work with. I’d have no hesitation in recommending them.

Steve Gearing, Managing Director, Gearing Recruitment Solutions

Sapphire have been a valued umbrella partner, providing a professional and compliant service to both our contractors and our business. Their team is responsive, easy to work with and focused on delivering a positive experience for contractors throughout their engagement. We have found Sapphire to be supportive, reliable and committed to maintaining high compliance standards, helping us and our contractors navigate an increasingly complex regulatory environment. We value the collaborative relationship and their ongoing support of our business.

Theresa Gear, Director of Technology & Transformation

We’ve worked with Sapphire for over a decade, and they’re a trusted extension of our business. As we’ve grown, they’ve consistently provided us with high-quality accountancy support, from the standards you’d expect, to wider company restructuring advice. The team is knowledgeable, responsive and commercially minded, giving us confidence that we’re always receiving practical advice, not just technical answers. We’ve also utilised Sapphire’s umbrella and workforce solutions. Their understanding of the recruitment and contractor market and the changing regulatory environment has been invaluable. They always deliver a professional, reliable service that reflects well on our business and provides reassurance to both internal teams and contractors.

Ray Gaston, Co-Founder and CEO, Saragossa

Accreditations

FCSA CIS Accredited Member Xero Gold Partner FCSA Umbrella Accredited Member QuickBooks Platinum ProAdvisor APSCo Trusted Partner FCSA Limited Company Accredited Member Sage Accountant Partner SafeRec Certified

Frequently asked questions

How does Quartz keep agencies and contractors connected?

Quartz brings timesheets, payroll and invoicing into one connected system, so both sides are always working from the same information. Contractors can manage submissions and track payments directly through the portal. Your team gets real-time visibility without chasing updates, cutting back-office overhead and keeping your contractors’ experience smooth.

How are contractor queries, payment updates and routine chasers handled?

Sapphire handles these directly, so your consultants can focus on placements rather than admin. Quartz automates payment updates and status notifications, while Sapphire’s contractor support team manages queries and routine chasers on your behalf if you access any of our contracting services.

Contractors get quick, accurate updates and your team stays informed without picking up the phone. The result is less time spent on repetitive tasks and more time spent growing your desk.