Recruitment software integrations that connect your agency
Connect the systems you already use and remove the manual work between them
Recruitment agencies often rely on different systems across CRM, contractor management, Pay & Bill and finance. The problem starts when those systems don’t talk to each other.
Quartz connects your technology and automates the flow of data between it, reducing duplicate entry, manual handovers and the errors they create.
Sapphire helps you to keep the tools that work and connect the processes that don’t.
Connect your recruitment, Pay & Bill and finance systems
Your technology stack has probably grown with your agency, so replacing everything isn’t always the answer.
Quartz integrates with the systems at the heart of your operation, creating a more connected workflow from placement through to payment and invoicing.
What connected recruitment technology changes
Enter data once
Reduce duplicate entry between your CRM, Pay & Bill and finance systems, cutting admin and the opportunity for human error.
Move placements through the back office faster
Create a clearer flow from contractor record to timesheet, approval, Pay & Bill and invoicing.
Keep finance and operations aligned
Connect operational activity with your financial systems so teams aren’t working from different versions of the same information.
Reduce manual handovers
Automate the movement of information between systems instead of relying on spreadsheets, emails and people to bridge the gaps.
Build around complex workflows
Use configurable integrations and bespoke API development where your agency has client-specific, sector-specific or more complex requirements.
Scale without rebuilding your technology stack
Add contractor volume and operational complexity without having to replace the systems that are already working for your business.
Built around your workflows, supported by our own development team
Your agency doesn’t operate exactly like anyone else’s and your integrations shouldn’t assume it does.
Sapphire’s in-house development team works with you to understand how information moves through your business, where manual work is slowing things down and how your existing systems need to connect.
Where an existing integration works, we’ll use it. Where your requirements are different, we can develop the connection around them.
Part of Sapphire Operational Technology
Connecting your systems is one part of building a better recruitment operation. Sapphire’s Operational Technology capability brings together the technology, integrations and expertise to make the processes behind your agency work harder.
Quartz
Automate timesheets, Pay & Bill, invoicing, compliance and reporting through one recruitment-specific platform.
Integrations
Connect CRM, finance and operational systems to reduce duplication and create a better flow of data across your agency.
Prizm
Digital self-assessment and quarterly tax software that helps UK contractors manage their HMRC obligations.
Up to 80%Reduction in back office admin
140Integrations and connected systems for Quartz
Bullhorn + XeroConnected to the systems agencies already use
500+Recruitment agencies across the Sapphire network
12+ yearsUnderstanding recruitment operations
Sapphire is a trusted, compliance-first partner. Alex is always on hand, respectful of our preferred ways of working and quick to resolve queries and payment issues. As umbrella legislation changes, their audit-ready approach and clear, timely communication give us and our contractors real confidence.
Sophie Anderson, Associate Director, Venn Group
I have worked with Sapphire for a number of years and have consistently found their service and attention to detail in account management to be exceptional. Marcus, in particular, stands out — he resolves any issues quickly and, no matter how busy he is, always takes the time to personally speak with customers and clients. That level of dedication goes a long way. I would highly recommend Sapphire.
Jim Fleming, Director, Buildforce Solutions
I’ve worked with Sapphire for years and brought the relationship over to my own agency. They register temps quickly, keep us updated throughout and make sure they’re paid reliably each week. Any issues are resolved swiftly, allowing me to focus on placing temps with complete confidence. Jake’s guidance was also invaluable when launching my business, and the whole team consistently goes the extra mile. I see Sapphire as an extension of my accounts department and couldn’t recommend them highly enough.
Luke Lysandrou, Director, LLC Recruitment
We’ve worked with Sapphire for over a year and have found them an excellent company to deal with. The Quartz system is easy to use, but what really stands out is their proactive customer support and willingness to listen, adapt and accommodate the specific requirements of our business. Ray, Shauna and the wider team are responsive, practical and genuinely great people to work with. I’d have no hesitation in recommending them.
Steve Gearing, Managing Director, Gearing Recruitment Solutions
Recruitment technology insights
Practical guidance on automation, AI, integrations and the technology changing recruitment operations.
Sapphire surpasses £1 million in contractor profit-share bonuses
New Sapphire portal gives agencies and MSPs instant payroll evidence
Sapphire Payroll Transparency Portal Q&A: evidence you can access quickly
Sapphire’s year in review: strengthening trust, unlocking ambition
Building on Trust: Sapphire Welcomes Major New Payroll Client
Ben Fitzgerald has been named Best Contractor Accountant at The Contracting Awards 2025
Sapphire wins Best Umbrella Company at The Contracting Awards 2025
One partner for everything your agency needs
Sapphire combines operational technology services, such as Quartz, with contractor services, financial intelligence and operational technology under one roof. That means less time coordinating between providers and more time focused on growth.
Contractor services
Fully managed UK and international contractor payroll, with FCSA-accredited compliance built in.
Global workforce
EOR, AOR and international payroll across 102+ countries, managed by dedicated specialists.
Accounting & intelligence
Real-time financial insights and benchmarking to help you make faster, better-informed decisions.
Trusted by agencies
Trusted by 500+ recruitment agencies, with eight years of FCSA accreditation and an Excellent Trustpilot rating from 5,000+ reviews.
Accreditations
Frequently asked questions
What is Quartz and how does it connect with an agency's existing technology?
Quartz is Sapphire’s secure, cloud-based software built for recruitment agencies, and it connects directly with the CRM, payroll and finance systems you already use. It brings timesheets, umbrella, payroll and invoicing into one connected system, so your data flows between tools rather than sitting in separate silos.
For your business, this means less duplication, fewer manual handovers and back office operations streamlined by up to 80%.
What recruitment technology can Quartz integrate with?
Quartz integrates with leading CRM, payroll and finance systems, including a live connection to Bullhorn and accounting software such as Xero. It also links with analytics powered by AWS QuickSight to turn your operational data into reporting you can act on.
If you already use Bullhorn as your system of record, Quartz becomes your dedicated tool for contractor timesheets, pay and bill, pulling contractor records across automatically. Sapphire’s in-house development team also builds bespoke API connections where you need them.
Can Quartz integrate with an existing CRM?
Yes. Quartz connects to your existing CRM so contractor records, timesheets and pay and bill workflows stay in sync without manual re-entry. The live Bullhorn integration, for example, pulls contractor data straight into Quartz.
This matters because disconnected systems create duplication, delays and human error. Connecting your CRM to Quartz keeps one accurate set of data across finance and operations, which reduces mistakes and speeds up every pay run.
Why should agencies connect their recruitment systems?
Connecting your systems removes the duplication and delay that come from running a separate CRM, timesheet tool and payroll system. When these talk to each other, you cut manual data entry, reduce errors and give your back office team a faster, smoother process.
The commercial impact is direct:
- Back office operations streamlined by up to 80%
- Fewer payment errors and missed invoices
- Improved cash flow through automated reminders
- Clearer reporting to support faster decisions
How are Quartz integrations implemented?
Sapphire’s dedicated in-house development team manages implementation, from standard connections like Bullhorn and Xero through to bespoke API development and configurable workflows built around how you operate. You get support to set up the connection, plus short guides and walkthrough videos to help your team get started.
Because the development team sits within Sapphire, you’re not waiting on a third party to build or fix integrations. That keeps setup quick and support responsive.
How do I find out if Quartz is right for my agency?
The quickest way is to book a personalised demo with the Sapphire team. They’ll look at your current systems, show you how Quartz connects with them and give you a clear view of where you’d save time and reduce admin.
You’ll come away understanding exactly how Quartz fits your setup and the efficiency gains it can deliver, with no obligation.
