Contractor services
Fully managed UK and international contractor payroll, with FCSA-accredited compliance built in.
Software built around how your agency works
As contractor volumes grow, so does the operational workload behind them. This means more timesheets, more approvals, more invoices and more data moving between systems.
Quartz connects and automates those processes integrating with how your agency already operates, reducing manual administration and giving your team one place to manage the contractor workflow.
Automate the contractor workflow from timesheet to invoice
AI-powered timesheet processing
Upload timesheets in multiple formats and Quartz automatically extracts and populates the information you need, reducing rekeying and manual processing.
Automated Pay & Bill
Connect approved timesheets directly to Pay & Bill, invoice generation and payment reconciliation, reducing manual intervention across the process.
Timesheet and expense approvals
Give contractors and clients a simple, structured process for submitting and approving timesheets and expenses, helping your team keep everything moving.
Automated compliance checks
Build compliance checks into your workflow rather than relying on your team to monitor every transaction manually.
Automated invoicing
Move approved activity through to invoicing faster, reducing administration and helping your finance team keep billing on track.
Commercial reporting and dashboards
Use AWS QuickSight-powered dashboards to see what’s happening across your operation, identify bottlenecks and make decisions using live operational data.
Choose the Quartz package that fits your contractor operation
Whether you’re managing your first contractor desk or thousands of placements, Quartz can scale with your agency.
All packages include the Compliance Module, Reporting and Invoice Factoring Introductions, with Xero Integration available as an option and Outsourced Payroll available on request.
Feature
| Feature | |
|---|---|
| Contractor capacity | Up to 50 |
| Sliding scale pricing | |
| Xero integration | Optional |
| Compliance Module | |
| Reporting | |
| CRM/ATS integration | — |
| Accountancy software integration | — |
| Account management | — |
| Invoice Factoring Introductions | |
| Outsourced Payroll | On request |
| Feature | |
|---|---|
| Contractor capacity | Up to 250 |
| Sliding scale pricing | |
| Xero integration | Optional |
| Compliance Module | |
| Reporting | |
| CRM/ATS integration | One unified integration |
| Accountancy software integration | — |
| Account management | |
| Invoice Factoring Introductions | |
| Outsourced Payroll | On request |
| Feature | |
|---|---|
| Contractor capacity | 500+ |
| Sliding scale pricing | |
| Xero integration | Optional |
| Compliance Module | |
| Reporting | |
| CRM/ATS integration | One unified integration |
| Accountancy software integration | One unified integration |
| Account management | |
| Invoice Factoring Introductions | |
| Outsourced Payroll | On request |
Quartz is part of Sapphire Operational Technology
Quartz isn’t a standalone software product sitting outside your wider operation.
As part of Sapphire’s Operational Technology capability, it can connect with the wider infrastructure behind your recruitment business, from contractor services and payroll to accounting, financial intelligence and international workforce support.
That means we’re not simply looking at how your software works, we’re looking at how your operation works.
Prizm
Integrations One partner for everything your agency needs
Sapphire combines operational technology services, such as Quartz, with contractor services, financial intelligence and operational technology under one roof. That means less time coordinating between providers and more time focused on growth.
Global workforce
EOR, AOR and international payroll across 102+ countries, managed by dedicated specialists.
Accounting & intelligence
Real-time financial insights and benchmarking to help you make faster, better-informed decisions.
Trusted by agencies
Trusted by 500+ recruitment agencies, with eight years of FCSA accreditation and an Excellent Trustpilot rating from 5,000+ reviews.
Up to 80%Reduction in back office admin
8,000Contractors managed through Quartz
10,000+Timesheets processed each month
140Integrations and connected systems
11Timesheet document types supported by AI
Sapphire is a trusted, compliance-first partner. Alex is always on hand, respectful of our preferred ways of working and quick to resolve queries and payment issues. As umbrella legislation changes, their audit-ready approach and clear, timely communication give us and our contractors real confidence.
Sophie Anderson, Associate Director, Venn Group
I have worked with Sapphire for a number of years and have consistently found their service and attention to detail in account management to be exceptional. Marcus, in particular, stands out — he resolves any issues quickly and, no matter how busy he is, always takes the time to personally speak with customers and clients. That level of dedication goes a long way. I would highly recommend Sapphire.
Jim Fleming, Director, Buildforce Solutions
I’ve worked with Sapphire for years and brought the relationship over to my own agency. They register temps quickly, keep us updated throughout and make sure they’re paid reliably each week. Any issues are resolved swiftly, allowing me to focus on placing temps with complete confidence. Jake’s guidance was also invaluable when launching my business, and the whole team consistently goes the extra mile. I see Sapphire as an extension of my accounts department and couldn’t recommend them highly enough.
Luke Lysandrou, Director, LLC Recruitment
We’ve worked with Sapphire for over a year and have found them an excellent company to deal with. The Quartz system is easy to use, but what really stands out is their proactive customer support and willingness to listen, adapt and accommodate the specific requirements of our business. Ray, Shauna and the wider team are responsive, practical and genuinely great people to work with. I’d have no hesitation in recommending them.
Steve Gearing, Managing Director, Gearing Recruitment Solutions
Recruitment technology insights
Practical guidance on automation, AI, integrations and the technology changing recruitment operations.
Marcus Higginbottom celebrates 10 years at Sapphire – Q&A
Sapphire surpasses £1 million in contractor profit-share bonuses
New Sapphire portal gives agencies and MSPs instant payroll evidence
Sapphire Payroll Transparency Portal Q&A: evidence you can access quickly
Sapphire’s year in review: strengthening trust, unlocking ambition
Building on Trust: Sapphire Welcomes Major New Payroll Client
Ben Fitzgerald has been named Best Contractor Accountant at The Contracting Awards 2025
Sapphire wins Best Umbrella Company at The Contracting Awards 2025
Accreditations
Frequently asked questions
What is Quartz and what does it do?
Quartz is a cloud-based Pay & Bill, timesheet and expense approval product built specifically for recruitment agencies. It automates the back office processes that typically slow agencies down, from timesheet collection and expense approvals through to invoicing, payroll and compliance checks, all within one connected system.
Quartz is part of Sapphire’s Operational Technology offer, which sits alongside contractor services, financial intelligence and global workforce management. That means it’s not a standalone tool. It connects to a wider infrastructure that is designed to help agencies operate more efficiently and grow with confidence.
What back office processes can Quartz automate for recruitment agencies?
Quartz automates the core admin tasks that consume the most time in a typical recruitment back office. That includes:
- Timesheet collection and AI-powered processing
- Expense approvals and payment workflows
- Invoicing and Pay & Bill management
- Automated compliance checks
- Reporting and analytics through AWS QuickSight dashboards
Agencies using Quartz report a reduction in back office admin of up to 80%. For a growing agency, that’s a meaningful shift in how your team spends its time.
Who is Quartz designed for?
Quartz is built for recruitment agencies who want to reduce manual admin, improve accuracy and scale their contractor operations without adding headcount. It works across agencies of different sizes, with flexible packages that adapt to your volume and requirements.
Whether you’re managing a handful of contractors or running high-volume Pay & Bill across multiple contractors, Quartz is designed to fit the way your business operates, not the other way around.
Does Quartz integrate with the systems my agency already uses?
Yes. Quartz integrates directly with Bullhorn and Xero, two of the most widely used systems in recruitment.
The Bullhorn integration automatically pulls contractor records from your CRM into Quartz, removing duplicate data entry and reducing the risk of errors across finance and operations. For agencies already running Bullhorn as their core system of record, Quartz connects directly to your existing process rather than replacing it. Xero integration keeps your financial data consistent across payroll and accounting without manual reconciliation.
Sapphire’s in-house development team can also build custom API connections where you need to connect Quartz to other systems.
Why should my agency use Quartz rather than a general back office tool?
Most general back office tools aren’t built around how recruitment agencies actually work. Quartz is.
It’s designed specifically for contractor timesheets, Pay & Bill and expense workflows, which means the logic, terminology and configurable rules reflect the realities of contractor management. Paired with automated compliance checks, AI-powered timesheet processing and AWS QuickSight analytics, Quartz gives you operational control and commercial visibility in one place.
It also carries white-label branding options, so you can present a consistent experience to your clients and contractors under your own brand.
How long does it take to get started with Quartz?
Implementation timelines vary, but Sapphire can get your agency up and running in weeks, if not days, depending on the complexity of your existing systems and the integrations you need.
Sapphire’s in-house development team supports setup and can build custom connections where your workflows require them.
The best way to get a clear picture of what onboarding looks like for your agency is to book a personalised demo. That gives Sapphire’s team the chance to understand your current processes and outline exactly what’s involved for your specific situation.
Is Quartz backed by ongoing development and support?
Yes. Quartz is backed by Sapphire’s dedicated in-house development team, which means it’s continuously updated to meet the changing needs of recruitment agencies. New integrations, workflow enhancements and AI capabilities are added on an ongoing basis.
Because the development team sits within Sapphire rather than outside it, agencies can request custom API development and expect a faster, more responsive process than you’d typically get from a third-party software provider. That’s a practical difference when your operational needs change faster than a standard product roadmap allows.
